‘The George’ is 600+ people globally focused on improving the health of millions of people. A medical research institute affiliated with leading universities and with projects in approximately 50 countries, we are challenging the status quo in healthcare to find the best ways to prevent and treat chronic disease and injury, and to influence policy and practice worldwide.
The George Institute provides leadership for the Non-communicable diseases theme across the Faculty of Medicine and UNSW. This role is supported by an Affiliation Council comprising representatives from both organisations.
The Theme Executive Officer will be responsible for working closely with the Executive Director, George Institute Australia who is also the Non-communicable Diseases (NCD) Theme Principal, to manage day-to-day activities associated with the Non-Communicable Diseases theme. This includes supporting the definition and implementation of UNSW Medicine’s thematic strategy, developing and implementing an NCD theme-specific strategy, tracking the theme’s performance and working with stakeholders to deliver on its research aspirations. It is expected that the Theme Executive Officer will work across UNSW Medicine and The George Institute locations. In addition, the Executive Officer will co-ordinate the activities of the Affiliation Council, and provide leadership and support in growing and developing the Affiliation between the two organisations.
In this role you will have ownership of the following key responsibilites:
Theme Planning and Management
Support the Theme Principal in developing effective theme strategies through the completion of research and analysis as well as the development of business plans, business cases, and other relevant applications for funding linked to strategic objectives
Develop and implement active strategies to promote greater interaction and collaboration between George Institute and UNSW staff
Support the identification of funding opportunities and the development of an effective funding strategy for the theme, in consultation with the Theme Principal
Develop an annual plan for the theme which details key performance indicators and outcomes
Support the management and implementation of the theme’s strategy against its predefined implementation timeframes and budgets
Maintain a day-to-day oversight and management of financial expenditure (collaboration and research seed funding in particular) against budget, ensure timely processing of accounts payable and receivable and report on the theme’s finances as required
Develop and implement continuous improvement initiatives as well as plan and manage change projects and processes across Medicine, in consultation with the Theme Principal
Provide operational leadership and advice in the day-to-day administrative operation of the theme to the Theme Principal.
Coordinate with the Theme Principal and Deputy Dean (Research) to develop policies, procedures and systems to support the theme activities
Manage, oversee and provide advice on operational and strategic functions relating to the theme’s activities
Co-ordinate the activities and meetings of the Affiliation Council
Provide support to Theme Principal to review reports, research grants, submissions or publications.
Undertake special project responsibilities, as required.
Consult, liaise and negotiate with internal and external stakeholder groups and institutions primarily on theme operational and strategic matters.
Cooperate with all health and safety policies and procedures of the Institute and take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself or others.
Provide reporting and data on theme performance and activities in order to enable effective decision making and to ensure compliance with Faculty and University governance
Set up and maintain theme reporting in relation to key theme lead and lag performance indicators, ensuring the integrity of data
Research Seed Funding
Where appropriate, facilitate research seed funding proposal submission, review and acceptance processes / governance
Track of the progress of successful research seed funding proposals through to completion and eventual outputs (research grant applications, research activity and publications)
Review completed research seed funding projects to identify lessons learned in order to inform future investment decisions across themes.
Communications and Marketing
Oversee the theme’s communications and marketing including the theme website, publications, programs, conferences and events
Support the Theme Principal in planning for, organising and executing on theme-specific collaboration events and activities
Identify opportunities and contribute to the theme’s marketing and communications strategies, as required
Support the running of the theme’s Council through the production and distribution of relevant documentation in a timely manner and action follow-up, as necessary
Facilities and Information Management
Oversee the theme’s information systems and requirements.
Ensure compliance with relevant recordkeeping requirements, both routine operational management and forward strategic development.
Your relevant qualifications and experience:
Appropriate degree with extensive relevant experience, or equivalent competency gained through any other combination of education, training or experience.
Demonstrated experience in office administration with strong awareness of an academic, research and business environment.
Demonstrated management reporting, budgeting and forecasting experience for a large and complex organisation.
Demonstrated skills in strategic and resource planning, goal setting and project management.
Demonstrated leadership and problem-solving skills Excellent written and verbal communication skills and proven ability to interact effectively with a diverse range of people with a high level of negotiation and consultation skills
Demonstrated ability to design and implement appropriate systems, processes and work practices that support continuous improvement.
Please note that this role could be a 0.6 up to a 1.0 FTE.
We will be reviewing applications as we receive them but please note that only short-listed candidates will be contacted.
The George Institute is an equal employment opportunity employer committed to equity, diversity and social inclusion. Applications are encouraged from people with a disability; women; Aboriginal and Torres Strait Islander people; people who identify as LGBTIQ; mature-aged adults and those from culturally and linguistically diverse backgrounds.