The George Institute For Global Health
United Kingdom

Administration Assistant

Type of career: 
Newtown, Sydney
Application close date: 


  • Exciting opportunity for an experienced, capable and dedicated Administration/Personal Assistant
  • Full time (1 FTE)
  • 1 year fixed term contract

The George’ is 700+ people focused on improving the health of millions of people worldwide. A medical research institute affiliated with leading universities and with projects in approximately 50 countries, we are challenging the status quo in healthcare to find the best ways to prevent and treat chronic disease and injury, and to influence policy and practice worldwide. Our innovative commercial enterprises help maximise our impact.

Just a sample of the things we’re doing to have the greatest impact on global health:

  • We are identifying better and safer treatments for our biggest killers like stroke, heart disease and high blood pressure
  • In many countries, our award winning FoodSwitch smartphone app is helping people make healthy food choices when shopping
  • We’ve shown that simple text messaging can help prevent heart attack and stroke. Now, we’re working with Google to roll this out globally to prevent chronic diseases affecting millions of people
  • In China, we ran a successful education and awareness program to reduce the amount of salt eaten by people by 25% each day
  • In rural India, we’ve shown that mobile technology can help diagnose mental health, as well as help treat cardiovascular disease, and we’re looking at similar approaches to treating chronic diseases in Indonesia and China
  • Together with Aboriginal communities in NSW, Australia, we’ve developed an innovative community led program to assist young Aboriginal drivers attain their license, now implemented in a dozen of locations
  • We’re developing an affordable dialysis machine, with potential to save millions of lives each year and transform the way kidney disease is treated globally
  • And much more...

We are seeking an Administration Assistant to join our growing organisation. The Administration Assistant will provide administration support across the Cardiometabolic cluster including Renal, Cardiovascular and Neurological and Mental Health programs of work, and the Respiratory Group.

To achieve this you will:

  • Manage incoming enquiries, emails and requests for information relating to the Program Heads, Research and Academic and Project Operations teams responding when appropriate
  • Maintain effective time management and organisation of the work conducted by the Program Heads, Research and Academic and Project Operations teams
  • Assist with the preparation of presentations, reports, grant applications and publications
  • Maintain and update Program Heads curriculum vitae, list of publications and other academic contributions on program and portfolio management system
  • Prepare, provide support and attend various meetings, as required by the Program heads, Research and Academic and Project Operations teams
  • Undertake designated administrative duties, including travel arrangements, financial payments, budget monitoring and expense reimbursements
  • Implement appropriate filing and other office procedures to facilitate highly organised and smoothly functioning teams
  • Liaise with and build effective working relationships and provide high level customer service with staff and external clients
  • Assist new starters integrating and inducting them into the organisation
  • Work closely with other administrators across organisation providing weekly reception relief, as required
  • Assist with the wider administration teamwork across the organisation to ensure smooth and effective workflow processes, task delegation, and ongoing achievement of identified tasks

Your success will be based on a range of your key skills and experience:


  • Relevant qualifications in business, administration and/or 5 years’ experience as an Administration/Personal Assistant
  • Demonstrated excellent time management and organisation skills
  • Proficient in the use of the Microsoft Office suite, including Word, Excel, Outlook and SharePoint
  • Demonstrated ability to work with business and commercially sensitive information and maintain confidentiality
  • Demonstrated ability to work effectively in different interpersonal environments i.e. autonomously, in small teams and with a wide range of varying stakeholders
  • Ability to be flexible and adaptable in the face of changing organisational priorities and ambiguous environments
  • Ability to evaluate and recommend changes to existing processes and procedures for greater effect
  • Demonstrated interpersonal skills with the proven ability to work across several teams and managing own workload.


  • Experience working in the fast-paced Australian medical or scientific research environment.

We offer a flexible and inclusive work culture with excellent staff benefits including, salary packaging arrangements and sound learning opportunities.


The George Institute is an equal employment opportunity employer committed to equity, diversity and social inclusion. Applications are encouraged from people with a disability; women; Aboriginal and Torres Strait Islander people; people who identify as LGBTIQ; mature-aged adults and those from culturally and linguistically diverse backgrounds.