Communications & Events Assistant

• A full-time, 1 year fixed term position
• Respected global research organisation
• Make an impact on global health outcomes

The George Institute for Global Health

The George Institute (‘TGI’) employs 600+ people, focused on improving the health of millions of people worldwide. As a medical research institute affiliated with leading universities and with projects in approximately 50 countries, TGI is challenging the status quo in healthcare to find the best ways to prevent and treat chronic disease and injury, and to influence policy and practice worldwide. TGI’s innovative commercial enterprises help maximise our impact. 

Context of the Role

The Communications & Advocacy Division provides a broad range of communications and writing services, media relations support, website management, speechwriting, content delivery for publications, both regional and global, and stakeholder engagement and event management.

The Role

The Communications & Events Assistant would be responsible for the execution of event logistics for corporate and strategic events of The George Institute for Global Health (‘TGI’), Sydney. While the role will be focused on external facing events, major internal events are not outside scope.

Reporting Relationships

The position reports to the Head of Stakeholder Engagement and Communications, and works very closely with the Communications and Administration teams both in the Australian and global headquarters of Institute.

Duties and Key Responsibilities

• Delegate/guest coordination – processing event registrations and accommodation, payments and event invoicing, and assist with delegate requests; set up of registration database for each event, collation of conference packs and name badges;
• Budget coordination – sourcing of quotes, vendors for basis of event budget, tracking expenses, invoices;
• Vendor liaison – coordinating all vendors for effective event execution;
• Speaker coordination – travel arrangements including invoices, exhibitions and AV requirements, slide shows etc.;
• Venue coordination – booking of rooms at TGI offices, liaising with IT and admin for venue support, onsite coordination of events;
• Assist project lead with project meetings i.e. taking minutes, coordinating committee diaries for project meetings;
• Contribute ideas and innovations to continuously improve events;
• Ensure consistency of quality and staging of events across all divisions of the Institute;
• General events administration i.e. database maintenance; and 
• Other administration/logistics relating to our stakeholder /government meetings and forums on a need to basis working.

As a Team Member:

• Will work independently and flexibly, liaising with management and colleagues, including during non-business hours, as required
• Participate in special projects to improve processes, tools, systems and organisation
• Take responsibility for personal learning and development and for setting achievable and meaningful work objectives and managing personal targets, meeting obligations of The Institute’s Performance Management and Development Policy
• Demonstrate commitment to the Institute’s organisational values, including performing to an exceptionally high ethical standard and focus on integrity, collaboration and teamwork in all efforts.

Work, Health and Safety

• Comply with Work Health and Safety legislation and operate in accordance with established Occupational Health and Safety practice and procedures at the Institute
• Promote and contribute to a safe, secure environment for staff and visitors.

Skills, Knowledge and Experience

The successful candidate will be a recent graduate in Communications or related field with a minimum of one year’s events experience. A high level of administrative, organisational and communication skills are essential along with the ability to meet strict deadlines, whilst working across multiple projects. The successful candidate will also possess demonstrated initiative and the ability to work independently in the completion of priorities that may have competing deadlines. Experience working in a communications team an advantage. The successful candidate be a team player with a positive and can-do attitude.

Essential

• Tertiary qualifications in Communications or related field and have minimum one year’s experience  in events management;
• Demonstrated abilities in managing events from the start to finish;
• Understanding of events-related activities in a non-profit environment;
• Ability to work both independently and as part of a team;
• Excellent time management;
• Initiative and ability to find creative solutions;
• Excellent interpersonal skills and ability to work with a wide range of internal and external stakeholders; and
• Ability to think strategically.

We offer a flexible and inclusive work culture with excellent staff benefits including, salary packaging arrangements and sound learning opportunities.
 

The George Institute is an equal employment opportunity employer committed to equity, diversity and social inclusion. Applications are encouraged from people with a disability; women; Aboriginal and Torres Strait Islander people; people who identify as LGBTIQ; mature-aged adults and those from culturally and linguistically diverse backgrounds.

Please find further information, position description and application form on our careers page via the link: http://thegeorgeinstitute.recruitmenthub.com.au/Vacancies/4208672/title…