Administration Assistant

• Full time, fixed term for 24 months
• Injury Division

The George’ is 600+ people globally focused on improving the health of millions of people. A medical research institute affiliated with leading universities and with projects in approximately 50 countries, we are challenging the status quo in healthcare to find the best ways to prevent and treat chronic disease and injury, and to influence policy and practice worldwide.

We are seeking a self-motivated and energetic Administration Assistant to provide efficient administrative support to the Heads and Directors within the Injury Division and across the Aboriginal and Torres Strait Islander Health Research Program.

Key responsibilities of the role will include:

• Day to day administration duties: handling incoming and outgoing mail, answering phone calls, taking messages, meeting and greeting clients, ordering business cards, sending and receiving emails, printing, photocopying, scanning, faxing, collating, binding and filing and housekeeping duties
• Preparation of correspondence, and reports, data entry, maintaining and updating databases
• Organise, prepare, and provide support for various meetings, event management, including but not limited to calendar meetings, setting agendas, taking minutes, catering, room set up, audio/visual equipment, clean/tidy rooms afterwards
• Organise flights, accommodation, transfers and visas (where applicable) for interstate and international travel
• Check and process expense reimbursements, financial payments and create purchase orders
• Update SharePoint including but not limited to  uploading policies, agendas and minutes
• Assist with the preparation and compilation of grant applications, presentations, graphs, charts and reports;  ensuring consistency and accuracy throughout

Desired Skills and Experience
Our ideal candidate will possess:

• Minimum Certificate III in Business Administration Skills with solid current demonstration of general administration skills with experience in a research environment
• Proficient in the use of the Microsoft Office suite, including Word, Excel, and Outlook
• Demonstrated ability to work with business and commercially sensitive information whilst maintaining confidentiality
• Ability to work effectively in different environments, i.e. autonomously, in small teams and with a wide range of varying stakeholders
• Ability to be flexible and adaptable in the face of changing organisational priorities and ambiguous environments whilst remaining methodical and maintaining good attention to detail
• A can do attitude with the ability to evaluate and recommend changes to existing processes and procedures
• Well-developed interpersonal skills with excellent written and verbal communication skills

We offer a flexible and inclusive work culture with excellent staff benefits including 17.5% leave loading, salary packaging arrangements and sound learning opportunities.

 
We will be reviewing applications as we receive them but please note that only short-listed candidates will be contacted.

The George Institute is an equal employment opportunity employer committed to equity, diversity and social inclusion. Applications are encouraged from people with a disability; women; Aboriginal and Torres Strait Islander people; people who identify as LGBTIQ; mature-aged adults and those from culturally and linguistically diverse backgrounds.

Applications will only be accepted via the following link: https://thegeorgeinstitute.recruitmenthub.com.au/Vacancies/3772730/titl…

Applications close on 9 October 2017